How to organise a smooth holiday event for colleagues

The modern human spends a third of their life at work. This is as much time as is given to sleep (at best!), so there’s little wonder even an inspiring professional activity begins to turn into a less stimulating routine over time. To avoid this, it is worth thinking about corporate recreation: team building has long been proven effective. Where can an event be held with the whole company? What to do? And how does one go about organising it?

The main task in planning a corporate celebration is not to determine the menu or choose the right drinks. In order to have a successful event, one needs to pay extra attention to its theme, the script development, thinking through the smallest details (like transport solutions), and the entertainment. This kind of approach ensures positive results, ensuring colleagues have a good time, socialise together and establish relationships, rather than just waiting for food and silently eating it.

Options for corporate recreation

There is a huge variety of activities to choose from, and it’s important to tailor one’s decision. Ideally, the organisation should be easy and accessible on a budget, and – most importantly – satisfying for the team.

Before deciding on the theme, it’s necessary to think about whether the occasion combines well with the theme. A win-win option when choosing the format and theme is to mine the imagination of employees of the firm. Their wishes and tips on what to do will simplify the organisation and help with decisions, increasing the likelihood of overall success.

There is no universal option here: it’s important to accept the fact that any option for corporate recreation has both advantages and disadvantages. The good news is that such events will happen more than once in the history of the company, so there is always an opportunity to try something new based on previous experience.

Transportation

The most common options are, of course, banquets, games and quests, perhaps in nature or at a country complex. It is best to take care of employees and colleagues and organise the event transportation. Event transportation will ensure not only convenience but also the safety of employees during the trip.

Timing

To have a really successful corporate event with corporate event transportation, it’s worth thinking about organising it during working hours. Why? First, it ensures that everyone will be in attendance. Second, it won’t affect staff’s personal plans. For example, before the New Year, most people are stressed out, balancing family events, school meetings and gift shopping for loved ones. Nothing sours the mood like a corporate party outside of work hours, for which completely different activities were planned.

Location

Employees spend at least a third of the day at work, so their brain has learned to associate the office space with professional activities and all the emotions that accompany it. Hyper-responsible people will have a hard time relaxing and distracting themselves, as they just can’t forget about the work tasks and burning projects. There is also a danger of endowing the office with informal associations.

It’s easy to find event transport rental, but If it is not possible to organise a retreat, it’s a good idea to do everything possible to visually change the familiar space by removing furniture, hiding office equipment behind decorations, turning on festive music and changing the lighting to transform the venue so that employees can see it in a new way.

Communication

A corporate party in a fancy venue with an interesting and thoughtful program is a good thing, but the main goal is to thank and appreciate the staff. In addition to the customary acceptance speech from the stage, it makes sense to approach employees to personally acknowledge their contributions.

Gifts

So that the celebration does not simply become a food frenzy, money should be spent not only on food and drink but also on gifts. With their help, one can encourage employees to participate in a competition or simply offer pleasant surprises in the form of awards to those of the company who deserve a special mention. A simple souvenir with a certificate or lovely words from the managers is excellent motivation for employees. Therefore, such costs are sure to justify themselves, even if trinkets are not given and solid cash bonuses offered instead.

Conclusion

Whichever of the options is chosen, it’s worth remembering that a properly organised corporate holiday party or event is a step toward building a strong and effective team that is genuinely committed to their company and ready for the test of strength. Good preparation for the event and taking into account all the requirements of the team (like event bus rental) is an investment in the long-term wellbeing of the business.

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